Overview
Accounting exports will pull invoice and payment data from Passare, which can then be imported into your accounting software. This helps prevent duplicate data and makes for easy bookkeeping.
We support exporting for QuickBooks Desktop, QuickBooks Online, Sage 50, Great Plains, Navision, and more.
Check out the Support articles for our most popular exports:
For help setting up accounting exports, contact the Passare Support team.
Find your export
Once your export is set up in Passare, go to Reports > System Reports.
Search for your export and select it.
From here, you can filter the export to pull specific data.
Report filters
Configure export filters such as branch, date range, delivery method, and more.
Branch
The system will default to all locations, but you can run separate reports for each location.
Format & delivery
For Report format, make sure Excel CSV is selected. QuickBooks will export as an IIF file type, and General Accounting reports will be Excel.
For Delivery method, you can have this sent to your email or Passare's Download Center.
Date range
Choose a preset date range or select Custom to enter your own.
For invoices, Passare will export anything signed (or re-signed) within this date range.
For payments, Passare will export what has a payment date within this date range.
If you are concerned about missing items stamped before the start date, check the box next to Export all items up to the end date (ignores the start date).
Added to accounting exports
If your organization is set up with Automatic Add to Accounting Exports, you can leave the first two options blank.
However, if you're set up to manually export each case's invoice and/or payments, you can use the first two checkboxes to export anything that was not sent to accounting.
If you use Passare Checks feature and want to export non-case related checks, select the third option.
Filter items to be exported
Here, ou can choose to pull unexported items, already-exported items, or everything for your date range.
For exporting new data, you should select Export only unexported items.
To re-run an exported file, select Export only already-exported items.
Case select & preview
If you need to export just one specific case, select Case and use the search to find it.
To view the export file without marking items as exported, check Export as preview.
Additionally, deleted cases are not included in exports. To include them, check that option here.
Save configuration
If you plan to export using these settings again, you can click Save Configuration.
Name the configuration (i.e. "Monthly export") and click save.
Next time you need these settings, just select the configuration at the top of the page.
To edit the configuration, select it from the dropdown and make changes to your settings. Then click Save configuration again.
To delete the configuration, click Delete configuration.
Automate your export
Reports can be set to run automatically. To do this, turn on Schedule to run automatically.
Select how often you'd like it to run, the date and time, and how you'd like to receive it.
The report pulls data from the date range specified above. If your export is scheduled, make sure the date range is not set to "Custom" so that you receive updated data each time.
Once you're finished, select Run Report.
The report will then come through via email or the Download Center, depending on your selection.
Need more information?
- Export and import to QuickBooks Online
- Export and import to QuickBooks Desktop
- Export and import to Sage 50
- Run & schedule System reports
Need help? Email us at support@passare.com or call (800) 692-5111!