Set up Passare Checks

Jump ahead to

• Check settings
  
  • Checkbooks
  • Check transactions
  • Check design
• Price list
• Permissions

 

Check settings

To get started, go to Settings > Financials > Checks.

 

From this page, you can customize the following sections:

• Checkbooks
• Check transactions
• Check approvals
• Check design

 

Checkbooks

Here, you can manage the bank account(s) you'll write the checks from.

Select Add Account.

 

Add in checkbook details, like which bank account it's for and what information Passare should print.

 

Then, determine how Passare should handle check numbering:

• Pre-assigned assumes the check stock is already numbered.
• Manual assumes the check stock is not numbered and will be manually entered.
• Automatic assumes the check stock is not numbered but Passare will auto-fill the check number based on the number you enter in the Next check number field.

 

You can also associate check transactions, which tie a debit account to the expense when selected per check.

 

You can also indicate which users will be notified of activity for this checkbook, like check requests.

 

Once your settings are configured, save the page.

Continue this for any other checkbooks you plan to use in Passare.

You can also select a Default bank using the checkbox if adding multiple checkbooks.

 

Check transactions

Manage the financial transactions you support for check writing.

Select Add Transaction.

 

Enter the Check Transaction Name and select the GL Account to associate with the transaction.

If you need to remove this transaction, check the Archived option.

Save.

 

Check approvals

To enable Check approvals, toggle on Require check approval.

Then determine the minimum check amount that requires approval in the Check amount box.

If you leave this field set to $0.00, all checks will require approval before printing.

 

Check design

If you have multiple locations, first mark if all branches will use the same check design or not.

You can also choose to have the Rolodex entry name listed as the payee.

 

Next, use the check design dropdown to select the style of check. 

Use the Preview button to download an example.

 

Price list

Determine which price list items you can generate a check for.

Go to Price list > Price list items.

 

Click into an item.

 

Under the Visibility section, check the option for Show Item in Checks.

Save.

 

Permissions

Give users different access to Checks based on their role.

Go to Organization > Roles.

 

Select a role to edit.

 

Here are the available permissions for Checks:

• This role can > View all checks
  • When checked, this allows a user to view all checks for the organization
  • When unchecked, this only allows a user to view their checks

 

• System > Check Writing checkboxes
  
  • Check Writing - Gives users access to Financials > Checks page
  • Create checks - Gives users the ability to create a check
  • Approve checks - Gives users the ability to approve a check
  • Print checks - Gives users the ability to print checks
  • Void checks - Gives users the ability to void checks

 

Create, approve, print, and void permissions correlate to these actions on the Checks page:

 

Need more information?

• Write checks from Passare
• Manage checks with Check approvals
  
• Set up Financials
• Reporting & accounting for Checks
  
  

Need Help? Email us at support@passare.com or call (800) 692-5111!