Set up Passare Checks

Jump ahead to

• Check settings
  
  • Checkbooks
  • Check transactions
  • Check design
• Check refunds
• Price list
• Permissions

 

Check settings

To get started, go to Settings > Financials > Checks.

 

From this page, you can customize the following sections:

• Checkbooks
• Check transactions
• Check approvals
• Check design

 

Checkbooks

Here, you can manage the bank account(s) you'll write the checks from.

Select Add checkbook.

 

Add in checkbook details, like bank account and what information Passare should print.

 

Then, determine how Passare should handle check numbering:

• Pre-assigned assumes the check stock is already numbered. 
• Manual assumes the check stock is not numbered and will be manually entered. Optional settings include:
  
  • Allow duplicate and alpha-numeric check numbering
  • Make check numbers editable

• Automatic assumes the check stock is not numbered, but Passare will auto-fill the check number. Optional settings include:
  • Next check number (auto-numbering will start with this number)
  • Make check numbers editable

This is also where you will select which transactions and refunds are associated with this checkbook.

 

You can also indicate which users will be notified of activity for this checkbook, like check requests.

 

Once your settings are configured, save the page.

Continue this for any other checkbooks you plan to use in Passare.

You can also select a Default bank using the checkbox if adding multiple checkbooks.

 

Check transactions

Manage the financial transactions you support for check writing.

Select Add transaction.

 

Enter the Check Transaction Name and select the GL Account to associate with the transaction.

If you need to remove this transaction, check the Archived option.

Save.

 

Check approvals

To enable Check approvals, toggle on Require check approval.

Then determine the minimum check amount that requires approval in the Check amount box.

If you leave this field set to $0.00, all checks will require approval before printing.

 

Check design

If you have multiple locations, first mark if all branches will use the same check design or not.

You can also choose to have the Rolodex entry name listed as the payee.

 

Next, use the check design dropdown to select the style of check. 

Use the Preview button to download an example.

 

Check refunds

To write refund checks, you first need to tie a checkbook to the refund transaction. This tells Passare what GL code to use when you are exporting this check.

First, click into the checkbook you would pay refunds from. 

 

In the Associated check refunds dropdown, select the correct Refund transaction.

 

Lastly, make sure that whoever will create check refunds has the Refund checks permission on.

 

Price list

Determine which price list items you can generate a check for.

Go to Price list > Price list items.

 

Click into an item.

 

Under the Visibility section, check the option for Show Item in Checks.

Save.

 

Permissions

Give users different access to Checks based on their role.

Go to Organization > Roles.

 

Select a role to edit.

 

Here are the available permissions for Checks:

• This role can > View all checks
  • When checked, this allows a user to view all checks for the organization
  • When unchecked, this only allows a user to view their checks

 

• System > Check Writing checkboxes
  
  • Check Writing - Shows/hides access to Financials > Checks page
  • Create checks - Shows/hides access to Create button on Checks page
  • Approve checks - Shows/hides access to Approve button
  • Print checks - Shows/hides access to Print button
  • Void checks - Shows/hides access to Void button

 

Create, approve, print, and void permissions correlate to these actions on the Checks page:

Need more information?

• Write checks from Passare
• Manage checks with Check approvals
• Set up Financials
• Reporting & accounting for Checks
  
  

Need Help? Email us at support@passare.com or call (800) 692-5111!